Assistant Manager-Facilities Management Soft Services

We are currently recruiting for an Assistant Manager - Soft Services to join our Total Facilities Management Team in Dubai. 

Scope 

Assistant Facilities Manager. Soft Services is responsible for managing and supporting all division operations on a daily basis. The role also ensures that any issues or conflicts are resolved satisfactorily in order to maintain the high service levels expected by client and customer groups.

Responsibilities

Financial 

• Assist in managing budgets and expenses related to cleaning operations, optimizing costs while maintaining high-quality standards. 
• Monitor and maintain cleaning supplies and equipment inventory, ensuring an adequate stock is available at all times. 

Customer 

• Handle and resolve customer complaints or concerns regarding cleanliness on time and professionally. 
• Conduct regular inspections of the facility to assess cleanliness standards, identify areas for improvement, and implement corrective measures. 

Process

• Assist the Account Manager in planning and organizing daily cleaning schedules, ensuring optimal coverage and efficient allocation of resources. 
• Supervise and train a team of cleaning staff, providing guidance, support, and performance feedback to ensure quality work and adherence to cleaning protocols. 
• Ensure all the PPM and SR are closed as per target closing time and completed. 
• Collaborate with the Account Manager to develop and implement cleaning procedures and best practices, ensuring compliance with industry regulations and company policies. 
• Support in maintaining records and documentation related to cleaning activities, including attendance, performance evaluations, and incident reports. 
• Ensure compliance with health and safety regulations and promote a safe working environment for the cleaning team. 
• Responsible for the preparations of the monthly staff meetings and also for the daily/weekly briefings with the Managers and team Coordinators / Senior Supervisors. 

Innovation

• Stay updated on industry trends, new cleaning techniques, and emerging technologies to enhance cleaning efficiency and effectiveness.

Selection Criteria 

• 7 years or more in the field of Facility management in a managerial position.
• 2 years and more in Mall management in a managerial position.
• Bachelor’s degree or equivalent degree in facilities management and BICSc training certificate.
• Good knowledge of heavy-duty cleaning machines and cleaning chemicals.
• Good knowledge of cleaning procedures and methods.
• Proven project management skills.
• Proven experience leading continuous improvement projects-commercial and contract awareness.