Stores Supervisor

• Supervise daily store and warehouse activities, including receiving, storing, picking, and issuing materials.

• Ensure all incoming goods are checked against purchase orders, delivery notes, and required specifications.

• Maintain proper storage, labeling, identification, and organization of stock.

• Monitor inventory levels and ensure adequate stock availability.

• Conduct regular stock counts and physical inventory checks.

• Investigate and report stock discrepancies, damages, shortages, and excess inventory.

• Maintain accurate inventory records in the ERP/system and ensure timely updates.

• Prepare and process material requisitions, goods received notes, stock transfer notes, and issue vouchers as required.

• Ensure materials are issued only against authorized requests.

• Coordinate with Procurement, Operations, Finance, and other departments regarding stock requirements and deliveries.

• Monitor slow-moving, obsolete, damaged, and expired stock and report accordingly.

• Ensure proper FIFO/FEFO practices where applicable.

• Supervise and allocate tasks to storekeepers, warehouse assistants, and other store personnel.

• Ensure employees follow company procedures, housekeeping standards, and health and safety requirements.

• Maintain a clean, organized, and safe storage area.

• Ensure proper handling and storage of fragile, hazardous, temperature-sensitive, or high-value materials where applicable.

• Support internal and external audits by providing accurate inventory records and documentation.

• Prepare periodic inventory and operational reports for management.

• Identify opportunities to improve store efficiency, inventory accuracy, and cost control.

• Ensure compliance with company policies and applicable regulatory requirements.

• Perform other duties as assigned by management.

Responsibilities

• Supervise daily store and warehouse activities, including receiving, storing, picking, and issuing materials.

• Ensure all incoming goods are checked against purchase orders, delivery notes, and required specifications.

• Maintain proper storage, labeling, identification, and organization of stock.

• Monitor inventory levels and ensure adequate stock availability.

• Conduct regular stock counts and physical inventory checks.

• Investigate and report stock discrepancies, damages, shortages, and excess inventory.

• Maintain accurate inventory records in the ERP/system and ensure timely updates.

• Prepare and process material requisitions, goods received notes, stock transfer notes, and issue vouchers as required.

• Ensure materials are issued only against authorized requests.

• Coordinate with Procurement, Operations, Finance, and other departments regarding stock requirements and deliveries.

• Monitor slow-moving, obsolete, damaged, and expired stock and report accordingly.

• Ensure proper FIFO/FEFO practices where applicable.

• Supervise and allocate tasks to storekeepers, warehouse assistants, and other store personnel.

• Ensure employees follow company procedures, housekeeping standards, and health and safety requirements.

• Maintain a clean, organized, and safe storage area.

• Ensure proper handling and storage of fragile, hazardous, temperature-sensitive, or high-value materials where applicable.

• Support internal and external audits by providing accurate inventory records and documentation.

• Prepare periodic inventory and operational reports for management.

• Identify opportunities to improve store efficiency, inventory accuracy, and cost control.

• Ensure compliance with company policies and applicable regulatory requirements.

• Perform other duties as assigned by management.

Qualifications

• Diploma or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field is preferred.

• Minimum 3–5 years of experience in stores, warehouse, inventory, or logistics operations.

• Previous supervisory experience is preferred.

• Good knowledge of inventory control and warehouse procedures.

• Experience using ERP, inventory management, or warehouse management systems.

• Good knowledge of Microsoft Office, particularly Excel.

• Strong organizational and record-keeping skills.

• Good communication and interpersonal skills.

• Ability to supervise and motivate a team.

• Ability to work under pressure and meet operational deadlines.