Health Information Management Clerk (Al Dhafra Hospitals)

Provides medical records for patient care and ensures that the confidentiality of patient information is maintained.  Performs variety of clerical duties in maintaining the patient medical records/ Health Information that include arranging the contents of records, filing, retrieving, distributing and data entry of requests receiving  and releasing in the HIS.
 

Responsibilities

Maintaining and Managing Patient Records   
Maintaining the filing system in effective way to prevent wrong filing or missing records.

Maintaining the medical records tidily by changing torn or damaged folders.

Assembling the contents of  medical records in the prescribed order for easy retrieval of information

Creates volumes of larger records and maintain the data in the HIS

Purges inactive records and maintains the details of inactive records in the HIS

Retrieves inactive records from the offsite storage on request and reactivates in the HIS.

Receives medical records returned from clinics, departments, inpatient discharges and tracks in the HIS.

Generates daily list of records not received in HIS and follows up to receive the pending records.

Receives  and files external lab reports, referral letters, insurance authorization forms and other correspondences in patients medical record.

Providing Information from Medical Records   
Providing medical records and information on patients for clinic appointments, inpatient admissions, Emergencies, clinical review, research and Audits.

Recieves requests for release of information from patient, insurance companies and other requestor and enters requests in the HIS 
Provides photocopies paper medical records/ prints copies of electronic medical records as directed by the ROI supervisor.

Performing a variety of chart assembly related clerical activities   

Printing physician deficiency analysis report on request

Liaising with physicians and clinical staff to complete the incomplete documentation identified by coders.

Preparing medical records for physician’s completion

Maintaining the filing of incomplete records and updates the completion status in the HIS.

Process transcribed medical reports   
Ensure accuracy of header and footer information of all printed reports
Apply patient label to reports

Prioritize processing of reports by work type as per established turnaround times indicated in Transcription Clerk Manual to ensure accurate and timely distribution

Photocopy and distribute copies, and prepare copies for mailing to physicians and other facilities

Maintain patient information databases   Enter and maintain accurate database of all reports transcribed to track distribution and location of same
Maintaining client service standards   Demonstrating customer focus when interacting with internal or external customers

Maintaining positive working relationships within the department/section and between various facility departments/sections

Performing other duties as assigned
Contributing to team effort   
Participating in all team efforts as required

Collaborating with other members of the team to carry out work smoothly
 

Qualifications

Qualification :- 

 Special Certificate:- 

   Required: 
1-2 years in similar role
Desired: 
N.A.